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Attention parents and cadets - Tuition for the Spring 2025 semester is due by Dec. 15, 2024.

Incoming Midshipmen

WELCOME CLASS OF 2028 NATIONAL SCHOLARSHIP RECIPIENTS

The NROTC Department conducts a Welcome Aboard Brief and New Student Orientation the day prior to VMI’s matriculation event every year.  This time is meant for both students and family members to receive important information with regards to the NROTC Unit and for the students to complete all necessary paperwork for activation of their scholarships.  

Who: All Incoming NROTC Scholarship Students and Parents/Guardians

What: Program Brief, Document Signing, and Scholarship Activation (Oath of Office)

When: 0900 Friday, August 16, 2024

Where: Kilbourne Hall, Room 3007

Uniform for Incoming Midshipmen: Appropriate Civilian Attire

A complete schedule for this event is available (tentative): Matriculation Letter

 NOTES:

Under the age of 18: You will need at least one parent present to sign the scholarship contract. 

Not physically qualified: Those students not physically qualified by DODMERB will not be allowed to sign paperwork and activate your scholarship on 16 August.  When you do become medically qualified, you will be allowed to take the Physical Readiness Test, and upon passing  you will activate your scholarship.

Completed NSI, but did not pass PFT: Those students who completed NSI but failed to pass the Physical Fitness Test (PFT) at NSI, will not be allowed to sign paperwork and activate your scholarship on 16 August.  You will be provided an opportunity after classes begin to retake the PFT. Once you have passed, you will be eligible to activate your scholarship.

 

ALL STUDENTS REGARDLESS OF DODMERB OR PHYSICAL FITNESS TEST PASS/FAIL STATUS, MUST SHOW UP ON THE MORNING OF 16 AUGUST WITH ALL OF THE PAPERWORK LISTED ON THE BRING CHECKLIST.


REQUIREMENTS FOR SCHOLARSHIP ACTIVATION

  • Must complete New Student Indoctrination (NSI) at Naval Station Great Lakes the summer prior to your first semester at VMI.
  • Must pass the Physical Fitness Test
  • Must be found DODMERB (Medically) Qualified or be granted a waiver by DODMERB. (If you have not begun your DODMERB Physical, please do so immediately.)
  • ALL documents and items listed on the Bring Checklist.

NEW STUDENT ORIENTATION PAPERWORK

The following paperwork needs to be completed prior to arriving for the Welcome Aboard Brief and New Student Orientation.  You will turn in these documents listed below when you arrive at Kilbourne Hall and are checked in.  

  • Bring Checklist
  • Original Birth Certificates – Your original will be returned once we have verified its authenticity. The copy will be retained for your record. (Notarized copies are not acceptable).
    • Note to foreign born students: If you were born in another country and your U.S. Citizenship was granted after your birth due to adoption or naturalization, you will need to bring all naturalization, citizenship, and/or adoption paperwork with you for us to copy. This should include any translated birth records as well.  We must have this documentation before we can activate your scholarship.  Please call a member of our staff listed below for any questions.OPMIS/Personal Record/History Info
  • Original Social Security Card and a Clear Copy – Your original will be returned once we have verified its authenticity. The copy will be retained for your record. (Please ensure your signature is on both your original and the copy of your card.)
  • DD Form 1199A - Direct Deposit Form - Use the bank account and routing number for the student. Your bank does not have to complete anything on this form. Please ensure you use your actual account number at the bank and not your debit card number. Only 1 copy needed.
  • OPMIS/Personal Record/History Info
  • NROTC Scholarship Benefit Election Form - You need to decide with your parents what is going to be the best option for your family.
  • Copy of Immunization Record
  • Annual Certificate of Physical Condition– This form will be filled out every year and keeps your physical qualification current. Please read each question thoroughly and answer truthfully. You will have the opportunity to explain all “Yes” answers at the end of the document. If you have not had a DoD Physical, please either select “Private Sector” (Navy) or write “N/A” (Marine) in the first part of Section II. If you have not had a PFA/PRT, please write “N/A” in the applicable boxes. Please print out the document and sign (location indicated with a star in Section III). This is not valid without a signature. Navy and Marine Corps have separate documents. Please fill out the applicable document. You do not need to fill out both. They are labeled accordingly.
  • Sea Bag – Ensure you bring all uniforms and equipment issued at NSI. You will have a place in barracks to store it.  You will need these items within the first week or two for an inspection. Do NOT bring this to the Welcome Aboard Brief. Please keep it in your car or hotel.

The documents listed below will be ready for the student’s signature during scholarship activation.  The forms below are provided for informational purposes only and DO NOT need to be printed out.  We will have everything printed out and prefilled prior to your arrival.   


SECURITY CLEARANCE

You will receive an email to start working on your SF-86 (E-APP) Security Clearance Application over the summer.  We ask that you begin work on it as soon as you get it so that you can have it completed and submitted to us before you get here.  Once you get to VMI, your time will be limited, and you will not be able to complete it in a timely manner.  It is best to do it with your parents prior to arriving here.  We will get you fingerprinted after classes begin in September.  


NEW STUDENT ORIENTATION STAFF CONTACT INFORMATION

HRA - Mrs. Lori A. Ballard – 540-464-7982 – ballardla@vmi.edu

HRA Medical – Mrs. Kellie J Funk – 540-464-7983 – funkkj@vmi.edu


Note: Many of the forms on this website are property of the Department of Defense, the U.S. Navy, and other federal or private entities. Should you need assistance completing any of these or accessibility accommodations, please contact a member of staff listed above.